Privacy Policy

Essential Engineering Ltd
Last updated: 28 September 2026

Essential Engineering Ltd respects your privacy. This policy explains how we collect, use, share and protect personal information when you contact us, use our engineering services, visit our website, work with us as a supplier or subcontractor, or apply for a role.

1. Who we are

Essential Engineering Ltd is responsible for the personal information described in this policy.

Registered address: Landmark House, 7th Floor, Debden, IG10 2FA
Company number: 17409759
Privacy contact: Info@essentialengineering.co.uk

2. Information we collect

Depending on your relationship with us, we may collect:

Your name, job title, employer and contact details.

Enquiry, quotation, contract and correspondence details.

Site access information, work records, photographs and reports where these identify an individual.

Billing, payment and transaction information.

Supplier and subcontractor contact details, qualifications, insurance and competence records.

Recruitment information, such as your CV, employment history, qualifications and references.

Website information, such as your IP address and cookie preferences, where applicable.

We may receive information directly from you or from your employer, a client, a recruitment agency, a referee or another party involved in a project. If we need to collect sensitive information, such as health information relevant to site safety or recruitment, we will identify an appropriate legal basis and provide any additional information required.

3. How and why we use your information

Purpose

Typical information used

Legal basis

Responding to enquiries and preparing quotations

Contact details and project requirements

Legitimate interests in responding to business enquiries, or steps taken before entering a contract with you

Delivering engineering services and managing projects

Contact details, site information, correspondence and work records

Performance of a contract with you, or legitimate interests in delivering services to a business client

Managing suppliers and subcontractors

Contact, payment, insurance and competence details

Performance of a contract with you, legitimate interests in managing suppliers, or legal obligation where applicable

Invoicing, accounting and record keeping

Contact, contract and transaction details

Legal obligation or legitimate interests in managing our business

Recruitment

Application, qualification and reference information

Steps taken before entering a contract, legitimate interests in assessing applicants, or legal obligation where applicable

Maintaining security and dealing with disputes

Relevant communications, access and project records

Legitimate interests in protecting our business, people and legal position, or legal obligation where applicable

Where we rely on legitimate interests, those interests are operating our engineering business, communicating with business contacts, delivering and improving our services, and protecting our people, property and legal rights. We consider the effect on individuals before relying on this basis.

We do not send marketing emails.

4. When information is required

We may need certain information to prepare a quotation, enter into or perform a contract, arrange site access, make a payment, or meet a legal requirement. If you do not provide it, we may be unable to carry out the relevant activity. We will explain this when we request the information.

5. Who we share information with

Where necessary, we may share relevant information with clients, project teams, subcontractors, suppliers and professional advisers; providers of IT, hosting, accounting and other business systems; and regulators, public authorities or insurers where required.

We share only information needed for the relevant purpose. We do not sell personal information.

6. How long we keep information

We keep personal information only for as long as needed for the purpose for which it was collected, taking account of contractual requirements, legal obligations and potential claims.

Before publication, insert the company’s actual retention periods or criteria for: enquiries and quotations; project and contract records; financial records; supplier records; recruitment applications; and website information. Different types of record may have different periods.

7. Where information is stored

We store personal information in the United Kingdom. If our storage arrangements change, we will update this policy and put appropriate protections in place before storing information outside the UK.

8. Keeping information secure

We use appropriate technical and organisational measures to protect personal information. Access is limited to people who need it for their work, and we review our arrangements as our systems and activities change.

9. Your rights

Depending on the circumstances, you may have the right to ask us to:

Provide a copy of your personal information.

Correct inaccurate or incomplete information.

Delete information.

Restrict or object to its use.

Transfer information you provided to us to another organisation.

You may object to our use of your information where we rely on legitimate interests. Where we rely on consent, you may withdraw it at any time without affecting our earlier use of your information.

To exercise a right or raise a privacy concern, contact Info@essentialengineering.co.uk. We may need to verify your identity before responding.

10. Cookies and our website

Our website gives you the choice to accept or reject non-essential cookies. Cookies that are strictly necessary for the website to function may be used without consent. We will not place non-essential cookies unless you accept them.

Before publication, add the cookies the website actually uses, what each one does, how long it lasts, and how visitors can change their cookie choice.

11. Complaints

Please contact us at Info@essentialengineering.co.uk if you have a concern about how we use your information. You also have the right to complain to the Information Commissioner’s Office (ICO) at www.ico.org.uk.

12. Changes to this policy

We may update this policy when our activities or legal obligations change. The latest version will show its update date at the top.